You might argue that there is no need of Portable Document Format (PDF) when you have fully compatible MS Office suite with you for reading and writing documents, especially Word files. However, the fact is that we all need a PDF, an electronic paper format that is known for its efficiency and reliable delivery of the final document through any kind of network. Keeping this benefit in mind, no other program seems to beat or overcome PDF. This might perhaps be one of the reasons why a PDF software program is much in demand. Here are some reasons to choose PDF for office and personal use.
Ease of Use
This is a plus point of using PDF. Unlike other forms of documents such as Word and Excel files requiring their own specific programs, PDF seems to be the most compatible format, as any application with the printing ability can produce it such as spreadsheets, Word processors, CAD software, or image tools. You can even blend any number of PDF pages with other PDF files. Above all, several PDFreaders such as Adobe’s Reader are offering free tools for viewing and printing the PDFs.
Moreover, PDF does not demand a pre-gained knowledge of any technical terms or coding languages such as HTML. For making a PDF, you only need to know how to save a file as PDF or convert it into PDF. You can even generate PDF files from scanners or by taking a screenshot (and converting it into PDF).
Portability
The letter ‘P’ in PDF says it all! PDF is accepted by almost all operating systems, including Mac OS X, Android, and Linux. This means you need not worry about the hardware and software configurations of the receiver’s computer at all. In today’s time, there is seriously no excuse for unambiguous presentation. With PDF, you are at ease because you are liberated from the hassles of how it will look on the other end, whether on the computer screen or in print.
Flexibility
The latest PDFsoftware programs come with so many features due to which there is no need to convert PDF into Word or other application for editing. Most of these programs come with different useful features such as fillable forms, digital signatures, navigation bookmarks, annotations, comments, password locking, access control, and metadata to ensure both security and authenticity.
Compatibility
The beauty of PDF is that you can convert from any application and add to other PDF files created from other sources. For example, you can add an InDesign page, satellite pages, Excel sheets, and images in a single PDF. You can easily shuffle and re-organize the pages in PDF, which is just like paper pages. It is all ready to act as you want it to! In short, it is simple to make and edit a PDF file.
Security
This one is tight in case of PDF, which makes the format ideal for content inclined for restricted distribution. Most PDF tools come with password protection ability for securing PDF files as well as accept password-protected attachments, supporting 256-bit AES encryption.
